Executive Assistant - Lab Support

UST

Location: Dallas, Texas, USA

Category: Administrative

Salary: 36,000 - 54,000 USD / yearly

Full-time

Job Description

UST is seeking an Executive Assistant with a proven track record of excellence in supporting C-level executives within a dynamic corporate environment. The ideal candidate will be a master of organization, capable of thriving amidst the fast-paced and ever-evolving landscape of Applied Materials.

Responsibilities

Own the executive?s calendar, coordinating across business units and driving collaboration.
Manage domestic and international travel arrangements, ensuring efficiency and productivity.
Initiate and execute ideas to boost organizational morale and employee welfare.
Facilitate and drive completion of strategic offsites, town halls, and large group meetings.
Maintain the executive?s partner relationships and encourage regular networking interactions.
Triage daily and weekly tasks to meet deadlines, facilitate effective meetings, and maintain clear communication channels.
Oversee administrative duties, including travel arrangements, budget management, purchase requests/orders, expense reporting, and presentation preparation.
Organize and communicate employee events, such as group meetings and team-building activities, ensuring clear objectives and adequate preparation.
Collaborate with finance and related teams to ensure smooth operations and timely procurement of goods and services.
Proactively implement and manage efficient administrative processes.

Qualifications

3-5 years as a C-level Executive Assistant preferred.
Experience supporting corporate executives in a fast-paced setting.
Familiarity with managing global travel complexities.
Proficiency in office automation tools and software (Office 365, Teams, SAP, etc.).
High school diploma and completion of a business/secretarial program or equivalent experience.

Perks & Benefits

10 days of paid vacation per year.
Medical, dental, and vision insurance for employee and dependents.
401(k) Retirement Plan with employer matching.
Life insurance, disability benefits, and more.

Why Join Us?

At UST, you'll have the opportunity to work with a diverse and innovative team, creating a lasting and sustainable impact for our clients and communities. Join us to transform your career and make a difference in the world!