Executive Assistant & Travel Manager at TownTasks - New York City, NY Executive Assistant & Travel Manager - TownTasks

Executive Assistant & Travel Manager

TownTasks

Location: New York City, NY, USA

Category: Administrative

Salary: 55,000 - 75,000 USD / yearly

Full-time

Job Description

TownTasks is seeking an Executive Assistant and Travel Manager to support its leadership team by managing daily operations, coordinating executive schedules, and overseeing business travel arrangements. This role is ideal for an organized, proactive professional who can anticipate needs, manage multiple priorities, and handle confidential information with discretion.

Responsibilities

  • Provide comprehensive administrative support to the CRO, including calendar management, email coordination, and meeting scheduling.
  • Act as a liaison between executives and internal/external stakeholders.
  • Assist in preparing meeting agendas, presentations, and other materials for executive meetings.
  • Handle confidential information with professionalism and discretion.
  • Coordinate and organize team events, internal meetings, and company-wide initiatives.
  • Manage communications, prioritize tasks, and respond on behalf of executives when needed.

Qualifications

  • 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably within a fast-paced startup or tech environment.
  • Experience in travel management, including booking travel for executives and managing complex itineraries.
  • Exceptional organizational and multitasking skills with strong attention to detail.
  • Excellent written and verbal communication skills.
  • Proficiency in office productivity software (Google Suite, Microsoft Office) and familiarity with travel management tools.
  • Strong problem-solving abilities and a proactive mindset.
  • Ability to handle confidential information with discretion.
  • Self-motivated, resourceful, and adaptable in a startup environment.
  • Strong interpersonal skills and the ability to collaborate with diverse teams.

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