Receptionist hiring in Gainesville

Job Description

Key Responsibilities

• Answer phones professionally, take accurate messages, and route calls to the right person
• Greet and announce all Gainesville visitors via phone, email, or paging system
• Sort and distribute incoming mail; ensure all outgoing mail is dispatched daily; sign for deliveries (FedEx, UPS, Airborne, Corporate Express)
• Manage the conference room reservation calendar and communicate room status or changes to relevant staff
• Manage the CFO's Outlook calendar
• Maintain office supply inventory and place orders as needed
• Track open Purchase Orders, confirm deliveries to staff, and route approved POs to Accounts Payable
• Provide administrative support to departments and assist with special projects of Gainesville as needed

Qualifications

• High School Diploma required; Bachelor's degree strongly preferred
• Minimum 1 years of experience in a receptionist or similar administrative role in Gainesville strongly preferred
• Excellent verbal and written communication skills; solid knowledge of office procedures and calendar management
• Detail-oriented, punctual, and dependable
• Proficient in Microsoft Outlook, Word, and Adobe Acrobat

Skills