Executive Administrative Assistant - Financial Services at TownTasks - Miami, Florida Executive Administrative Assistant - Financial Services - TownTasks

Executive Administrative Assistant - Financial Services

TownTasks

Location: Miami, Florida, USA

Category: Administrative

Salary: 45,000 - 55,000 USD / yearly

Full-time

Job Description

Seeking an Executive Administrative Assistant for a financial services firm in Miami! This person will be responsible for supporting various administrative and operational functions.

Responsibilities

  • Oversee daily office operations, including managing office supplies, maintaining office equipment, and coordinating office maintenance.
  • Perform routine administrative tasks such as scheduling appointments, managing calendars, and organizing meetings and events.
  • Act as the primary point of contact for internal and external communications, including answering phone calls, responding to emails, and handling correspondence.
  • Prepare and process documents, reports, and presentations. Maintain accurate and organized filing systems, both physical and digital.
  • Enter and update information in databases, ensuring data accuracy and confidentiality.
  • Assist with travel arrangements, expense reporting, and other logistical support for staff and executives.
  • Greet and assist visitors, clients, and vendors in a professional and courteous manner.

Qualifications

  • Bachelors degree in business, finance, accounting or related degree required.
  • 2+ years of relevant administrative experience
  • Microsoft Office Suite skills
  • Superb organizational, project management and interpersonal skills.
  • Extreme attention to detail and accuracy skills.
  • Skilled multi-tasking, follow-up, and managing priorities effectively.

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