Job Offer Letter Template and Generator

Fill in the offer once and get a clear, professional offer letter for an hourly or a salaried hire. Copy it, email it or download it as a PDF to sign.

Style

Empty fields show as [placeholders] you can fill in later. What you type stays in your browser.

Your letter

[Company name] [Company address] [Date of the letter] [Candidate's name] [Candidate's address] Subject: Offer of employment: [Job title] Dear [Candidate's name], We are pleased to offer you the position of [Job title] with [Company name]. This letter sets out the terms of the offer. Position: [Job title], reporting to [Reports to], based at [Work location]. Start date: [Start date]. Pay: $[Pay] per hour, paid [Paid]. This is an hourly, non-exempt position: hours over 40 in a workweek are paid at one and a half times your regular rate, as the law requires. Schedule: [Schedule]. Your schedule may change with the needs of the business. Benefits: [Benefits]. The plan documents control if anything here differs from them. This offer is contingent on [Contingent on]. As federal law requires, you will need to complete Form I-9 and show documents that confirm you are authorized to work in the United States within three business days of your start date. Employment with [Company name] is at will. This means that either you or the company may end the employment relationship at any time, with or without cause or notice. Nothing in this letter, and nothing said during the hiring process, creates a contract of employment for any fixed period. Please confirm your acceptance by signing below and returning this letter by [Reply by]. If you have any questions, call me at [Your phone] or email [Your email]. We are glad to have you joining the team and look forward to your first day on [Start date]. Sincerely, [Your name] [Your job title] [Company name] Accepted: ______________________________ Date: ______________ [Candidate's name]
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Job offer letter samples

Words in [brackets] are what you replace. The generator above fills them in for you.

Hourly job

[Company name] [Company address] [Date of the letter] [Candidate's name] [Candidate's address] Subject: Offer of employment: [Job title] Dear [Candidate's name], We are pleased to offer you the position of [Job title] with [Company name]. This letter sets out the terms of the offer. Position: [Job title], reporting to [Reports to], based at [Work location]. Start date: [Start date]. Pay: $[Pay] per hour, paid [Paid]. This is an hourly, non-exempt position: hours over 40 in a workweek are paid at one and a half times your regular rate, as the law requires. Schedule: [Schedule]. Your schedule may change with the needs of the business. Benefits: [Benefits]. The plan documents control if anything here differs from them. This offer is contingent on [Contingent on]. As federal law requires, you will need to complete Form I-9 and show documents that confirm you are authorized to work in the United States within three business days of your start date. Employment with [Company name] is at will. This means that either you or the company may end the employment relationship at any time, with or without cause or notice. Nothing in this letter, and nothing said during the hiring process, creates a contract of employment for any fixed period. Please confirm your acceptance by signing below and returning this letter by [Reply by]. If you have any questions, call me at [Your phone] or email [Your email]. We are glad to have you joining the team and look forward to your first day on [Start date]. Sincerely, [Your name] [Your job title] [Company name] Accepted: ______________________________ Date: ______________ [Candidate's name]

Salaried job

[Company name] [Company address] [Date of the letter] [Candidate's name] [Candidate's address] Subject: Offer of employment: [Job title] Dear [Candidate's name], We are pleased to offer you the position of [Job title] with [Company name]. This letter sets out the terms of the offer. Position: [Job title], reporting to [Reports to], based at [Work location]. Start date: [Start date]. Pay: an annual salary of $[Pay], paid [Paid] in equal installments. This is a full-time, salaried position. Schedule: [Schedule]. Benefits: [Benefits]. The plan documents control if anything here differs from them. This offer is contingent on [Contingent on]. As federal law requires, you will need to complete Form I-9 and show documents that confirm you are authorized to work in the United States within three business days of your start date. Employment with [Company name] is at will. This means that either you or the company may end the employment relationship at any time, with or without cause or notice. Nothing in this letter, and nothing said during the hiring process, creates a contract of employment for any fixed period. Please confirm your acceptance by signing below and returning this letter by [Reply by]. If you have any questions, call me at [Your phone] or email [Your email]. We are glad to have you joining the team and look forward to your first day on [Start date]. Sincerely, [Your name] [Your job title] [Company name] Accepted: ______________________________ Date: ______________ [Candidate's name]

Tips

  • Call it an offer letter, not a contract, and keep the at-will paragraph so the letter does not promise employment for a fixed time.
  • A salary alone does not make a job exempt from overtime: federal law also needs at least $684 a week ($35,568 a year) and duties that meet the exemption tests, and some states set a higher salary.
  • If your state requires a pay range in job postings, keep the offer inside the range you posted.
  • General information, not legal advice. Employment law differs by state; have an employment lawyer review documents you rely on.

Frequently Asked Questions

What should a job offer letter include?
The job title and who the person reports to, the start date, the pay and how often it is paid, the schedule, a short benefits summary, anything the offer depends on (such as a background check or drug screen), the at-will statement and the date you need an answer by.
Is an offer letter a contract?
Usually not, if it says employment is at will and avoids promising a fixed term or guaranteed hours. It is still evidence of what you agreed, so the pay and start date in it should be exactly what you intend.
What does "contingent on a background check" require?
A background check bought from a screening company is covered by the federal Fair Credit Reporting Act: you need the candidate's written permission first, and you must send notices before and after turning someone down because of the report. Many states and cities also limit when you can ask about criminal history.
Can I take back a job offer?
In an at-will state you generally can, but never for a discriminatory reason, and a candidate who quit a job or moved because of the offer may have a claim. Talk to an employment lawyer before you rescind an offer that was accepted.

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