Customer Service Representative Job Description Template
Fill in your company, location, pay and requirements to get a complete customer service representative job description you can post anywhere. Copy it, download it as text or save it as a PDF.
Your job description
[Company name] is hiring: Customer Service Representative ([Job type])
Location: [City], [State]
Pay: $[Pay from] to $[Pay to] [Pay per]
Schedule: [Schedule]
Job summary
[Company name] is hiring a customer service representative in [City], [State] to help customers by phone, chat and email: answering questions, fixing problems and making sure people leave happy.
Responsibilities
- Answer customer calls, chats and emails promptly and politely
- Look up orders and accounts and solve problems on the first contact where possible
- Process orders, returns and changes accurately
- Record every contact clearly in the customer system
- Pass complex issues to the right team and follow up
- Meet quality and response-time goals
Requirements
- [Language]
- [Experience] of experience in customer service, retail, a call center or hospitality
- Clear spoken and written English
- Comfortable using a computer, a headset and several programs at once
- Authorized to work in the United States
- [Anything else the job needs]
Preferred
- Experience with a CRM or ticketing system
- Bilingual
Physical demands and work environment
Sitting at a computer for most of the shift, with scheduled breaks.
Pay and benefits
$[Pay from] to $[Pay to] [Pay per], depending on experience. Benefits: [Benefits].
Schedule
[Job type]. [Schedule].
Equal opportunity employer
[Company name] is an equal opportunity employer. We consider all applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status or any other characteristic protected by law.
How to apply
[How to apply]
Typical pay
Customer service representatives are commonly offered about $16 to $21 an hour in 2026, more for bilingual roles. Check local pay before you post.
Pay range checklist
- Give both ends of the range you would really pay, not "up to" or "competitive".
- Use the pay unit candidates expect: an hour for hourly jobs, a mile or a week for drivers.
- Mention overtime, shift differentials, per diem or bonuses separately from the base range.
- Check your state's minimum wage and any city minimum wage.
- Keep the same range in every copy of the posting.
- Check whether your state requires a range: pay transparency laws by state.
Tips for a customer service representative posting
- Say whether the job is on site, hybrid or remote, and the hours customers can contact you.
- Put the pay in the first lines. Postings with a clear rate or range get more applicants, and many states now require a range.
- List only the requirements you would really turn someone away for. Each extra "must have" cuts the number of people who apply.
Frequently Asked Questions
What does a customer service representative do?
Helps customers by phone, chat or email: answers questions, processes orders and returns, solves problems and records each contact.
What should a customer service job description include?
The channels (phone, chat, email), on site or remote, the hours, the systems used, any language needs, and the pay.
Can I copy this customer service representative job description?
Yes. It is free to copy, edit and post on your website or any job board. Fill in your details above, then copy the text or download it.
Do I have to list a pay range in a customer service representative posting?
15 states require a good-faith pay range in job postings for employers above a set size, and more require it on request. Even where it is not required, a clear range gets more applicants.
See customer service representative jobs on TownTasks
More job description templates
More free tools
Employee cost calculator
What an employee really costs: wages plus employer payroll taxes, workers' comp and benefits, per year and per hour worked.
Pay transparency laws by state
Which states make you put a pay range in a job posting, since when, and a checker for your posting.
Job offer letter
An offer letter for an hourly or salaried hire: start date, pay, schedule, benefits, contingencies and an at-will clause.
Candidate rejection email
A short, polite email to tell a candidate they did not get the job, after an interview or after applying.
Interview invitation email
Invite a candidate to an in-person, phone or video interview with the time, place, who they will meet and what to bring.
Reference check request email
Ask a former employer for a reference, or ask the candidate for references, with the questions to ask.